Data Storage in Databases

Updated: October 6, 2023

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Database Management Systems (DBMS) are useful if you need to manage large data tables of structured data and / or multiple tables that can be linked to each other (relational databases). Databases are most successfully used by researches for data set for which the data structure (e.g. column names or tables) on a very frequent basis.

Important issues to consider before choosing a data storage location for a data set are:

  • How does the data need to be accessed by staff members and what is their experience level with databases?
  • What is the structure of the data set? E.g., could it be contained in an Excel file, or a set of related Excel worksheets in a file, or are the data more complex in their structure?
  • Are logging, user-specific permissions, or data capture features desired or required?
  • How will backups and maintenance be addressed by the research staff?

Depending on the particular needs of the project, there are different data set storage options available supported by the Fred Hutch.


REDCap, or Research Electronic Data Capture, is an open source, mature, secure web application for building and managing CRFs, data forms, and participant-completed surveys. REDCap is HIPAA-compliant and supports advanced features such as logging, validation, branching logic, e-signatures, randomization, calculated fields, and programming hooks. REDCap’s mobile app allows allows for offline data capture using iPad and Android tablets. Collected data can be easily exported from REDCap to Excel and common statistical packages (SPSS, SAS, Stata, and R) and has an API.

The beauty of REDCap is that it’s easy to get started but it also has advanced features and programming hooks to serve researchers needs when creating simple surveys all the way to conducting large complex research studies and projects. For other types of research data, the ability to customize the data dictionary to meet the needs of a particular use make it an excellent option to consider when multiple users need to have a common data source with easy access and no database management knowledge is required.

REDCap has been used by thousands of non-profit institutions throughout the world on hundreds of thousands of projects. The REDCap group at Vanderbilt University manages the development of the REDCap code base; new features are being added every month that make REDCap better and better. At Fred Hutch, the instance of REDCap is supported by Collaborative Data Services (CDS), which is an active member of the REDCap consortium, regularly maintains our REDCap installation so that it remains up-to-date.

CDS provides backup services, database maintenance, support for developing REDCap projects, and is very accessible for staff without previous database experience.

For more information about REDCap at the Fred Hutch, training materials and documentation provided by CDS, visit their site here.

Recorded trainings are available on the CDS REDCap Training page.

The login page for the Fred Hutch instance is here.

MS SQL Server

For groups for whom a REDCap system is not suitable, Microsoft SQL technology is available in conjunction with Database Administrator Services such as:

  • Requirements analysis, review and documentation for internally developed and third party application databases
  • Provision of database environments for testing and development
  • Management of database users and permissions
  • Support for SQL reporting (SSRS), analysis (SSAS) and integrated services (SSIS) platforms

For further info about how to get started with a SQL server, please see the Database Hosting page on Centernet.


MyDB is a service supported by Scientific Computing (SciComp) that allows you to provision a dedicated server (aka, instance). MyDB is a self-service website for creating containerized databases. The service is available to anyone at the center without cost. Users are given full admin rights to the database but are not given shell access to the database system. The MyDB service performs daily database backups which are stored in the Amazon cloud.

To access MyDB click the link and use your Hutch credentials to log in. Detailed documentation can be found here

  • MariaDB Is the latest open source version of MySQL. MariaDB is traditional relational database that supports SQL. MariaDB has an option for data encryption and data encryption in transit (TLS). If your project requires encryption at rest you should use MariaDB. For more information visit the MariaDB official site. A quick-start pathway can be found here
  • Postgres Postgres is a very popular open source relational database. Postgres is very performant and capable of storing large databases. For more information visit the Postgres official site.
  • MongoDB Mongo is a specialized database for storing JSON documents. Mongo is a NoSQL database. For more information visit the MongoDB official site
  • Neo4j is a NoSQL database for representing graph data. For more information visit the Neo4j official site

More detailed information about MyDB can be found on the application website. MyDB is and open source project that is under development. Future features are: Self serve restore and Point in Time recovery. Project web site

Updated: October 6, 2023

Edit this Page via GitHub       Comment by Filing an Issue      Have Questions? Ask them here.